Online Documentation - Updated Appendix

Last updated on 31 October 2024

I - Services

The PayFit Product evolves and new Service Features are regularly developed, which is accepted and acknowledged by the Client.

The Client expressly acknowledges that being granted a temporary or extended access to Services that are not included in the Plan he subscribed but belonging to another Plan does not grant any right to use these Services not included in the future and acknowledges that any potential access to these Services can be removed at any time. The Client commits to read and comply with potential applicable special conditions which are available at the bottom of this page.

Light

Core payroll software
Automated bank files
Automated pension sync with standard pensions providers
Declarations (RTI submissions, tax code changes)
Help center access
Automated P11Ds
Access to in-house payroll experts
Supported onboarding & video training

Standard

Everything in Light, plus:

Live chat
E-signature module
People management
Leaves & Absence management
Access to PayFit OpenAPI
Integrations

Premium

Everything in Standard, plus:

Managed P11Ds
Performance reviews (including 1-2-1s)
Payroll re-runs and corrections
Faster access to support
Book a call option(i)
Quaterly business reviews(i)
Dedicated account manager(i)

(i) Only accessible to Client with 25+ Staff Members

II - Data Protection

1. Contact details of the Data Protection Officer

PayFit’s Data Protection Officer
Email: privacy@payfit.com
Postal Address: PayFit – A l’attention du DPO, 1 rue de Saint-Pétersbourg, 75009 Paris

2. Description of the Processing performed by PayFit as a Processor

Categories of Data Subjects
Employees, trainees and other staff members of the Client
External persons (certified public accountants, company representatives, lawyers or any other external persons likely to be involved in payroll and personnel management)

Categories of Personal Data
Identity data
Professional data
Professional experience data
Data relating to personal life
Bank details
Information of a social nature
Economic and financial information of a professional nature
Data relating to medical visits, work accidents or various sick leaves
Log data
Data provided for account set up by the Clients
Any other data that the Clients, their staff members or any external persons authorised to intervene in payroll and personnel management may upload to the Client and employee accounts

Nature of processing
Identity data
Professional data
Professional experience data
Data relating to personal life
Bank details
Information of a social nature
Economic and financial information of a professional nature
Data relating to medical visits, work accidents or various sick leaves
Log data
Data provided for account set up by the Clients
Any other data that the Clients, their staff members or any external persons authorised to intervene in payroll and personnel management may upload to the Client and employee accounts

Authorised Purposes
Payroll Management
Management of social declarations
Staff register
Expense report management
Absence management
Management of organisation charts and directories
Internal communication management (1:1)
Administrative management of personnel
Access management and account security
Onboarding
Training and support

3. Sub-processors

Category of Processing	Sub-processor	Location of the processing operations
Hosting	Amazon Web Services	European Economic Area
	Azure	European Economic Area
Management of the security and effective functioning of the Services	Mailgun Technologies, Inc	Third Country
	Twilio	Third Country
	Datadog, Inc.	European Economic Area
	UIPath	Third Country
Training and support	Intercom R&D Unlimited Company	Third Country
	Salesforce	Third Country
Onboarding	Mindee SAS	European Economic Area
Specific Services	YouSign	European Economic Area