Leave management software

Payfit covers every type of leave a UK employer needs to manage: annual leave, sick leave, unpaid leave, compassionate leave, parental leave (maternity, paternity, shared parental and adoption), and carer's leave, a day-one right for every employee since April 2024. Need something specific to your business? Our custom leave feature lets you build your own policies too: birthday leave, volunteer days, family care time and more. You define the policy. We make sure it's applied correctly to every employee, every time.

For part-time employees on regular hours, Payfit calculates entitlement proportionally to their contracted days, in line with part-time workers' holiday entitlement rules. For irregular hours and part-year staff, holiday accrues at 12.07% of hours worked in each pay period, with pay based on the average hourly rate across the previous 52-week reference period, as set out by ACAS. Payfit runs these calculations automatically and flags them for your review before each pay run, so nothing slips through.

As soon as a manager approves a leave request in Payfit, it's reflected on the employee's payslip immediately, with no manual re-entry. Holiday pay, unpaid leave deductions, and the payment in lieu of untaken holiday due to leavers are all calculated for you and shown clearly before you approve the pay run. Keeping leave and payroll data in sync like this is one of the most reliable ways to keep every payslip accurate, month after month.

Yes. Employees submit requests directly from their personal space, on any device, at any time with Payfit. Managers get an instant notification and can approve or decline straight from their manager workspace. Everyone can check leave balances, see who's away, and track pending requests without HR having to chase a single email. If a question comes up, a tricky accrual case, for example, your Payfit payroll expert is a message away.

Yes. You can configure Payfit to match your company's own leave policies: custom allowances, different rules by employee group, carry-over limits, sabbaticals, or less common cases like unpaid leave. Once set up, Payfit applies your policy consistently to every employee it covers, and you can always step in to adjust individual cases when you need to.

Leave management is included as standard in every Payfit plan, it isn't sold as a separate add-on. Pricing depends on your headcount and the payroll and HR features you need. Book a demo to get a quote based on your team size.