6 Ways HRIS Payroll Software Can Save You Time (and Your Sanity)

We all know that software exists to make our lives easier, but sometimes, the overwhelming choice on offer means we have no idea where to start and which tech is worth investing in. If you work in HR or payroll and currently have separate systems to manage a lot of cross-over data and admin tasks, you might want to consider an HRIS payroll software.

This blog explores what HRIS (human resources information technology) payroll software is and how it can save both your time management and your sanity.

What is an HRIS payroll system?

HRIS payroll software is a clever piece of tech that seamlessly combines payroll and HR functions. The system allows you to sync and manage important employee data (contact details, name, address, salary, etc.), run payroll effortlessly (in just a few clicks), and rely on automated workflows to onboard new employees. It can also generate and distribute payslips, make absence management a breeze, and much more.

In short, it’s the holy grail for HR and payroll teams!

So, how can HRIS payroll software save you time?

UK HRIS systems aren’t just another piece of software; they save you essential time across a considerable number of processes and functions.

1. It reduces manual data entry

The administrative burden HR teams deal with is no joke. And it’s not just busy work, these admin tasks determine correct payroll runs and collect and sort sensitive candidate and employee data. So you need a system that reduces all of this manual workload to free you up to strategise about how to close the gender pay gap, how to boost morale with incentives or retain staff.

Implementing an HRIS payroll software automates up to 90% of payroll tasks and a large chunk of your HR too. From onboarding to collecting important documents and updating employee information — let the tech do the heavy lifting and give yourself a bit more room to breathe.

2. It improves data accuracy

Accurate data means no more hanging around when making resource allocation decisions. With access to accurate payroll and HR data, you’re perfectly prepped to make confident, decisive decisions about your organisation's future.

Payroll data syncs perfectly with HR data, so you don’t have to log into multiple software subscriptions. Log into one cloud-based platform and access a single centralised hub for everything employee-related.

3. Employees can self-serve 

Updating contact information? They can do that. Access digital payslips instead of asking you? They can do that, too. Having an employee portal that’s accessible from anywhere empowers employees. They have better control over their data; they can access payslip breakdowns and become more informed about where their money goes, they can book annual leave through a portal instead of relying on HR staff to respond to emails.

This means you aren’t approached nearly as often with questions about pay or leave management, and everyone’s experience improves tenfold.

4. Quicker reporting capabilities 

Instead of relying on manual data entry into spreadsheets, HR and payroll teams can use pre-built or custom reporting templates to instantly analyse data to identify trends or patterns, pinpoint issues early, or help forecast budgets and planning.

Generate custom reports to analyse leave and absence data, employee satisfaction, salary data, and more, and keep management teams and stakeholders informed.

5. Automatic compliance with regulations

HRIS payroll software ensures you’re automatically compliant with local regulations around payroll and data protection. Instead of intensively researching the latest UK regulations and wasting your time, software like PayFit makes sure you remain compliant without lifting a finger.

Don’t worry about submitting your RTI submissions to HMRC; we’ll do that for you. We’ll also keep you GDPR-compliant and automatically handle payroll legislation compliance (including auto-enrolment submissions).

6. Integrate with accounting to create seamless workforce data flow

Integrating your HRIS payroll software with your accounting system means all workforce data unites, making the chance of errors or duplicate data much less likely. By integrating the PayFit HR information systems software with your chosen accounting software (e.g. QuickBooks, Xero, Sage, etc.), we’ll automatically generate your monthly payroll journals — just upload them to your accounting software! 

Now, you can focus on driving even more value

With an HRIS payroll system now freeing you from the shackles of manual data entry and process management, you can focus on more value-add tasks, from benchmarking salary data to remain competitive to understanding how to drive engagement and retain your top employees to attracting new candidates and improving your training and development offerings. The world is your oyster!

Is PayFit an HRIS system?

Yes! PayFit is an HRIS for small companies. You can manage both payroll and HR functions from inside our platform with ease:

We automate all pay calculations and deductions. The calculations are accurate for irregular and regular workers, staff taking sick leave, maternity or maternity leave, holiday pay, etc.

We safely store all your payroll and HR employee data. Your sensitive data is safe with us and easily accessible to you anywhere because we’re a cloud-based system. 

We help you automate time-intensive tasks for both payroll and HR teams. Automate your onboarding checklist, performance reviews, and pay calculations more easily.

And much more!

Before you go…

Eliminating manual data entry and clunky procedures can save time and lead to more productive, efficient, and streamlined HR and payroll processes that benefit everyone in the company. There are many benefits to integrating your HR and payroll functions into one cloud-based platform — you can transform your organisation's operations and immediately unlock more accurate and useful payroll and HR data.